工作地点：

北京市-朝阳区

工作职责：

Vacancy –Admin Assistant of Asian Infrastructure Investment Bank (AIIB)

AIIB would like to select suitable candidates to fill the position of Admin Assistant. Monthly salary (before tax and social security insurance deduction) will be between RMB 11,000 and 14,000 yuan which is based on the competencies and skills demonstrated by applicants in the interview and experiences.

Please send your CVs (Chinese and English) with photos to hr@dpsc.com.cn before the closing date. Please indicate the position to which you are applying in the e-mail subject line as “Vacancy+ Name of applicant+ Date of application”. We are seeking high-quality written applications to establish a shortlist for further testing.

Title: Admin Assistant
Job Type: Outsourced (Chinese Nationality only)
Department: IT Department
Work Hours: Full-time
Location: Chaoyang District, Beijing
Closing Date: May 31st, 2023

Title: Admin Assistant
Job Type: Outsourced Staff
Department: IT Department

The Asian Infrastructure Investment Bank (AIIB) is a multilateral development bank whose mission is financing Infrastructure for Tomorrow—infrastructure with sustainability at its core. We are capitalized up to USD100 billion and Triple-A-rated by the major international credit rating agencies. Working with partners, AIIB meets clients’ needs by unlocking new capital and investing in infrastructure that is green, technology-enabled and promotes regional connectivity.

IT Data team, consists of consists of Digital Program Managers (DPM) and Business Analysts (BA), is part of AIIB’s IT Department (ITD) and is responsible for managing bank-wide data requirement analysis, solution design, implementation and business-as-usual support. To support the continuous development of the Bank’s business, AIIB’s IT landscape and applications are growing rapidly with increased needs for additional manpower with relevant knowledge and experiences to support the team

The key responsibility of the Administrative Assistant is to provide necessary support to the IT Data team within ITD with complete secretarial and administrative services, including secretarial services, administrative management and coordination, liaison with internal & external contacts, general data analysis and basic research work etc.

Specific Responsibilities include but are not limited to:

-Assist in managing the team members’ schedules, maintain up-to-date files and records of all correspondence and documentations that the assistant is assigned to work for.
-Provide logistical support for the organization of meetings, events, workshops and conferences; provide full scope of logistical support, including preparing for schedules, informing participants, confirming dates and times, sending electronical or paper invitations, drafting slides, taking and distributing minutes and notes, and other support may be instructed.
-Handle all incoming and outgoing calls, faxes and email transmissions and coordination of appointments; Draft and prepare office memos, letters, meeting minutes, reports and other correspondence as instructed.
-Liaise with internal staff, receive and interact with incoming visitors. Proofread and distribute general correspondence. Maintain office coordination and resolve any issues and inquiries.
-Assist BAs in conducting analytical tasks by providing documentation support, such as meeting minutes, memos, tracking list, regular reports etc.
-Support DPMs in handling vendor payment requests in a timely manner
-Responsible for physical and digital filing and maintaining of documentation in accurate and clear manner following the bank’s filing requirements
-Any other tasks that may be assigned from time to time by the supervisor(s)

任职资格：

Candidate Requirements

-Bachelor’s degree or above in related fields from a reputable university
-Minimum 1 year of relevant administrative support experience in the international/financial institution
-Proficient in both English and Chinese.
-Must be able to write thorough, concise and user-friendly documentation.
-Must be able to brainstorm with others, thrive in a collaborative team environment, multi-task, and quickly adapt to change.
-Strong technical analytical and problem-solving skills.
-Strong interpersonal communication skills both verbal and written.
-Fast learner, self-motivated and detail-oriented; able to work under pressure and meet deadlines
-Proven experience with MS Office Applications is a must.
-High degree of diplomacy, integrity, and tact.