工作地点：

北京市-朝阳区

工作职责：

Vacancy –Administrative Assistant of Asian Infrastructure Investment Bank (AIIB)

AIIB would like to select suitable candidates to fill the position of Administrative Assistant. Monthly salary (before tax and social security insurance deduction) will be between RMB 11,000 and 15,000 yuan which is based on the competencies and skills demonstrated by applicants in the interview and experiences.

Please send your CVs (Chinese and English) with photos to hr@dpsc.com.cn before the closing date. Please indicate the position to which you are applying in the e-mail subject line as “Vacancy+ Name of applicant+ Date of application”. We are seeking high-quality written applications to establish a shortlist for further testing.

Title: Administrative Assistant
Job Type: Outsourced (Chinese Nationality only)
Department: Sectors, Themes and Finance Solutions Department (STF)
Work Hours: Full-time
Location: Chaoyang District, Beijing
Closing Date: Sep 20th, 2024
Monthly salary (before tax and social security insurance deduction) will be between RMB 11,000 and 15,000

The Asian Infrastructure Investment Bank (AIIB) has the mandate to foster economic growth in Asia by investing in infrastructure and other productive areas and promoting regional cooperation and partnership.

The Sectors, Themes and Finance Solutions Department (STF) is responsible for developing technical excellence of the Bank’s investment operations and expanding the Bank’s operational knowledge across all sectors and themes in support of both sovereign and non-sovereign investment operations. Under DG’s leadership, STF will perform a forward-looking role in shaping the direction and impact of AIIB investment operations, initiating, and carrying out upstream work to support and incubate new initiatives in frontier technologies, PPP advisory, and other productive sectors.

The key responsibility of the Administrative Assistant is to provide necessary support to the senior executive(s) or the department/division with complete secretarial and administrative services, including secretarial services, administrative management and coordination, liaison with internal & external contacts, general data analysis and basic research work etc.

Specific Responsibilities include but are not limited to:

-Manage senior executive(s)’/Officer(s)’ schedule, maintain up-to-date files and records of all correspondence and documentation related to the office/department that the assistant is working for.
-Ensure the timely and smooth implementation of logistics surrounding key tasks in the department including assisting in visa application for staff members, coordinating travel schedule, preparing meeting agendas and all travel documents including travel memo, budget and expenses claims etc.
-Provide logistical support for the organization of meetings, events, workshops and conferences; provide full scope of logistical support, including preparing for schedules, informing participants, confirming dates and times, sending electronical or paper invitations, drafting slides, taking and distributing minutes and notes, and other support may be instructed.
-Provide support in handling on/offboarding logistics for professional staff from business side, if necessary. This may involve tasks such as supporting office or workspace arrangement, coordinating with the HR/FAS on/offboarding team, and collaborating with other relevant teams to ensure a seamless on/offboarding process.
-Handle all incoming and outgoing calls, faxes and email transmissions and coordination of appointments; Draft and prepare office memos, letters, meeting minutes, reports and other correspondence as instructed.
-Liaise with internal staff, receive and interact with incoming visitors. Proofread and distribute general correspondence. Maintain office coordination and resolve any issues and inquiries.
-Create, maintain and review office documents, such as process invoices and maintain an up-to-date record of vendor payments; prepare expense/budget reports, memos, and other administrative record by collecting data from various tools and/or consolidating it into reports.
-Administer the office budget and assist in developing and monitoring the budget implementation.
-Assist with data entry/collection/analytics, database maintenance and support basic research. Handle sensitive information in a confidential manner.
-Monitor stationary levels and order office supplies. Coordinate repairs to office equipment.
-Any other tasks that may be assigned from time to time by the supervisor(s).

任职资格：

Candidate Requirements
-Bachelor’s degree or above in related fields from a reputable university
-Minimum 1 year of relevant administrative support experience in the international/financial institution;
-Proficient in verbal/written English and Chinese
-Excellent interpersonal, diplomatic and organizational skills as well as ability to juggle multiple priorities
-Self-motivated and detail-oriented; able to work under pressure and meet deadlines; service orientation.
-Experience of working in a multi-national environment with a dispersed workforce will be a plus.
-Ability to deal with extremely confidential and sensitive information.
-(For assistant in Investment Operations) Additional language skill on any of the following will be a bonus: Russian, French, Arabic, Korean, Portuguese or Spanish.
-Proven experience with MS Office Applications is a must.