工作地点：

北京市-朝阳区

工作职责：

Vacancy –Administrative Assistant of Asian Infrastructure Investment Bank (AIIB)

AIIB would like to select suitable candidates to fill the position of Administrative Assistant. Monthly salary (before tax and social security insurance deduction) will be between RMB 11,000 and 15,000 yuan which is based on the competencies and skills demonstrated by applicants in the interview and experiences.

For Application: Please scan the QR code below to register with our system and upload your application details, or send your CVs in both English and Chinese with your photos to hr@dpsc.com.cn before closing date. Please note that only shortlisted candidates will be contacted for interview.

Title: Administrative Assistant - ECON
Job Type: Outsourced (Chinese Nationality only)
Department: Economics Department (ECON)
Work Hours: Full-time
Location: Chaoyang District, Beijing
Closing Date: Sep 21st, 2025
Monthly salary (before tax and social security insurance deduction) will be between RMB 11,000 and 15,000

Title: Administrative Assistant
Department: Economics Department (ECON)
Job Type: Outsourced Staff


The Asian Infrastructure Investment Bank (AIIB) has the mandate to foster economic growth in Asia by investing in infrastructure and other productive areas and promoting regional cooperation and partnership.

The key responsibility of the Administrative Assistant is to provide necessary support to the senior executive(s) or the department/division with complete secretarial and administrative services, including secretarial services, administrative management and coordination, liaison with internal & external contacts, general data analysis and basic research work etc.

Specific Responsibilities include but are not limited to:

-Work closely with the project pillar to manage the project analysis workflow, including all administrative document processing and system updates in Investment Management Information System (IMIS); providing support by strategically scheduling meetings and coordinating with Screening Committee (SC), Investment Committee (IC), Interdepartmental Review  (IDR) committee participation. Coordinate the project review among the project pillar, administrative staff and Chief Economist’s office.

-Manage Officer(s)’ schedules, maintain up-to-date files and records of all correspondence and documentation related to the office/department;

-Ensure the timely and smooth implementation of logistics surrounding key administrative tasks in the department including assisting in visa application for staff members, coordinating travel schedule, preparing meeting agendas and all travel documents including travel memo, budget and expenses claims etc.

-Assist the Business Management Analyst to administer the office budget and assist in developing and monitoring the budget implementation.

-Assist the department on internships, secondments and consultants, supporting the on-boarding of such personnel, tracking of TORs, and payments where necessary. Information should be handled in a confidential manner.

-Create, maintain and review office documents, such as process invoices and maintain an up-to-date record of vendor payments; prepare expense/budget reports, memos, and other administrative record by collecting data from various tools and/or consolidating it into reports. Manage ECON Share Point and internal website, ensure the information is up to date.

-Provide logistical support for the organization of meetings, events, workshops and conferences; provide full scope of logistical support, including preparing for schedules, informing participants, confirming dates and times, sending electronical or paper invitations, drafting slides, taking and distributing minutes and notes, and other support may be instructed.

-Handle all incoming and outgoing calls, faxes and email transmissions and coordination of appointments; Draft and prepare office memos, letters, meeting minutes, reports and other correspondence as instructed.

-Liaise with internal staff, receive and interact with incoming visitors. Proofread and distribute general correspondence. Maintain office coordination and resolve any issues and inquiries.

-Monitor stationary levels and order office supplies. Coordinate repairs to office equipment.

-Back up other Assistants in in the department as needed.

-Ad hoc tasks that may be assigned from time to time by the supervisor(s).

任职资格：

Candidate Requirements
-Bachelor’s degree or above in related fields from a reputable university
-Minimum 1 year of relevant administrative support experience in the international/financial institution.
-Proficient in verbal/written English and Chinese
-Excellent interpersonal, diplomatic and organizational skills as well as ability to juggle multiple priorities. Relevant experiences of organizing big events / conference or skills on graphic design is preferred.
-Self-motivated and detail-oriented; able to work under pressure and meet deadlines; service orientation.
-Ability to deal with extremely confidential and sensitive information.
-Proven experience with MS Office Applications is a must.