工作地点：

北京市-朝阳区

工作职责：

Vacancy –Administrative Assistant of Asian Infrastructure Investment Bank (AIIB)

AIIB would like to select suitable candidates to fill the position of Administrative Assistant. Monthly salary (before tax and social security insurance deduction) will be between RMB 11,000 and 15,000 yuan which is based on the competencies and skills demonstrated by applicants in the interview and experiences.

For Application: Please scan the QR code below to register with our system and upload your application details, or send your CVs in both English and Chinese with your photos to hr@dpsc.com.cn before closing date. Please note that only shortlisted candidates will be contacted for interview.

Title: Administrative Assistant - Communications
Job Type: Outsourced (Chinese Nationality only)
Department: Communications Department
Work Hours: Full-time
Location: Chaoyang District, Beijing
Closing Date: December 19th, 2025
Monthly salary (before tax and social security insurance deduction) will be between RMB 11,000 and 15,000

Background
The Asian Infrastructure Investment Bank (AIIB) has the mandate to foster economic growth in Asia by investing in infrastructure and other productive areas and promoting regional cooperation and partnership.

Position Overview
The Administrative Assistant provides essential support to senior executive(s) or a department/division by delivering comprehensive secretarial and administrative services. Responsibilities include calendar and logistics coordination, internal and external liaison, document and data management, and general office support.

Key Responsibilities
Responsibilities include, but are not limited to:

Manage the schedule of assigned senior executive(s) or officer(s); maintain up-to-date files and records of all correspondence and documentation.
Ensure timely and smooth implementation of logistics for key departmental tasks, including visa applications, travel arrangements, and preparation of related documents such as travel memos, budgets, and expense claims.
Provide full logistical and administrative support for meetings, events, workshops, and conferences, including travel coordination, agenda preparation, scheduling, sending invitations, drafting materials (e.g., slides, memos), and taking and distributing minutes.
Assist with onboarding and offboarding logistics for professional staff, including workspace setup and coordination with HR/FAS and other internal teams to ensure a seamless process.
Handle calls and email communications; schedule appointments and meetings as needed.
Draft, format, proofread, maintain, and distribute office memos, letters, meeting minutes, reports, and other official correspondence or administrative documents.
Liaise with internal staff and receive incoming visitors. Provide general office coordination and resolve routine inquiries and issues.
Support financial processes, including invoice processing, vendor payment tracking, and preparation of expense and budget reports. Assist in monitoring and administering team or project budgets.
Perform data entry, database maintenance, basic data analysis, and assist in research tasks as required.
Monitor office supply inventory and coordinate procurement. Arrange repairs and maintenance for office equipment when necessary.
Perform other administrative tasks assigned by supervisor(s).

任职资格：

Candidate Requirements
Bachelor’s degree in a relevant field from a recognized university.
Minimum 1 year of administrative support experience, preferably in an international, financial, or multilateral institution.
Proficient in spoken and written English and Chinese.
Excellent interpersonal, diplomatic, and organizational skills, with the ability to manage multiple priorities.
Self-motivated, detail-oriented, and able to work under pressure with a strong service orientation.
Experience working in a multinational or multicultural environment is a plus.
Ability to handle highly confidential and sensitive information.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is required.
Additional language skills in Russian, French, Arabic, Korean, Portuguese, or Spanish are a plus.