工作地点：

北京市-朝阳区

工作职责：

Vacancy –Administrative Assistant of Asian Infrastructure Investment Bank (AIIB)

AIIB would like to select suitable candidates to fill the position of Administrative Assistant. Monthly salary (before tax and social security insurance deduction) will be between RMB 11,000 and 15,000 yuan which is based on the competencies and skills demonstrated by applicants in the interview and experiences.

For Application: Please scan the QR code below to register with our system and upload your application details, or send your CVs in both English and Chinese with your photos to hr@dpsc.com.cn before closing date. Please note that only shortlisted candidates will be contacted for interview.

Title: Administrative Assistant - IT
Job Type: Outsourced (Chinese Nationality only)
Department: IT Department
Work Hours: Full-time
Location: Chaoyang District, Beijing
Closing Date: Apr 15th, 2026
Monthly salary (before tax and social security insurance deduction) will be between RMB 11,000 and 15,000


The Asian Infrastructure Investment Bank (AIIB) is a multilateral development bank whose mission is financing the Infrastructure for Tomorrow - infrastructure with sustainability at its core.

The key responsibility of the Administrative Assistant is to provide necessary support to the IT Risk & Resilience team within IT Department (ITD) with complete secretarial and administrative services, including secretarial services, administrative management and coordination, liaison with internal & external contacts, general data analysis and reporting, documentation management, and basic research work, etc.

Specific Responsibilities include but are not limited to:

-Manage team members’ schedule, maintain up-to-date files and records of all correspondence and documentation related to the office/department that the assistant is working for.
-Ensure the timely and smooth implementation of logistics surrounding key tasks in the department including assisting in visa application for staff members, coordinating travel schedule, preparing meeting agendas and all travel documents including travel memo, budget and expenses claims etc.
-Provide logistical support for the organization of meetings, events, workshops and conferences; provide full scope of logistical support, including preparing for schedules, informing participants, confirming dates and times, sending electronical or paper invitations, drafting slides, taking and distributing minutes and notes, and other support may be instructed.
-Handle all incoming and outgoing calls, faxes and email transmissions and coordination of appointments; Draft and prepare office memos, letters, meeting minutes, reports and other correspondence as instructed.
-Liaise with internal staff, receive and interact with incoming visitors. Proofread and distribute general correspondence. Maintain office coordination and resolve any issues and inquiries.
-Maintain and organize IT documentation, including process documents, guidance, templates, and internal records.
-Process invoices and maintain an up-to-date record of vendor payments; prepare expense/budget reports, memos, and other administrative record by collecting data from various tools and/or consolidating it into reports.
-Administer the office budget and assist in developing and monitoring the budget implementation.
-Assist with data entry/collection/analytics/reporting, and support basic research. Handle sensitive information in a confidential manner.
-Assist in tracking progress of internal plans, deliverables, and administrative actions to support effective team management.
-Monitor stationary levels and order office supplies. Coordinate repairs of office equipment.
-Any other tasks that may be assigned from time to time by the supervisor(s).

任职资格：

Candidate Requirements
-Bachelor’s degree or above in related fields from a reputable university.
-Minimum 1 year of relevant administrative support experience in the international/financial institution.
-Proficient in verbal and written English.
-Excellent interpersonal, communication and organizational skills as well as ability to juggle multiple priorities.
-Self-motivated and detail-oriented; able to work under pressure and meet deadlines; service orientation.
-Ability to deal with extremely confidential and sensitive information.
-Proven experience with Microsoft Office applications is a must.
-Hands-on experience of using AI tools to generate PowerPoint presentations, images, and videos is a plus.